Senior Executive Assistant
sesame
Híbrido
San Francisco
Administrative
Job Score
90 pts
Hybrid model (+80)
Administrative (+10)
About Sesame
Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice agents part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.
About the Role
We are seeking an exceptional Sr. Executive Assistant (internally elevated to Executive Business Partner for recruiting purposes) to support two Senior Founders of our rapidly growing tech startup. This is a highly visible role for a strategic, proactive operator who excels at anticipating needs, solving problems before they arise, and serving as a trusted thought partner to executive leadership.
The ideal candidate doesn't simply react to requests but actively looks around corners, identifies potential challenges, and creates solutions before issues reach the executives' desks. You are polished, resourceful, and thrive in a fast-paced environment where priorities shift quickly and initiative is highly valued.
Key Competencies:
Highly Autonomous: Able to navigate complex, ambiguous situations with minimal direction or hand-holding.
Proactive & Agile: Stays steps ahead of Nate and the team; pivots seamlessly when priorities shift to ensure everyone remains aligned and on track.
Strong Academic/Intellectual Foundation: Highly educated with the critical thinking skills needed to process information quickly and strategically.
Adaptive Communicator: Highly adaptable to varying situational dynamics, diverse working styles, and cross-functional backgrounds.
Strategic Relationship Builder: Focuses on cultivating deep, meaningful relationships across the organization rather than just managing transactional interactions.
Responsibilities:
Calendar & Strategic Scheduling: Manage complex calendars across multiple executives, strategically prioritizing meetings, appointments, and competing demands.
Operational Foresight: Anticipate scheduling conflicts and operational challenges, proactively implementing solutions before they impact leadership.
Executive Partnership: Serve as a trusted partner to executive leadership, helping maximize efficiency, productivity, and organizational effectiveness.
Meeting Preparation: Prepare executives for meetings by organizing materials, drafting agendas, conducting research, and ensuring all necessary information is readily available.
Communication & Liaison: Act as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and sound judgment.
Global Logistics: Coordinate detailed domestic and international travel arrangements, including flights, accommodations, itineraries, and contingency planning.
Confidentiality: Handle sensitive information with the highest level of discretion.
Strategic Initiatives: Partner closely with leadership and cross-functional teams to support special projects and operational priorities.
Process Improvement: Continuously identify opportunities to improve processes, create efficiencies, and strengthen organizational infrastructure.
Required Qualifications:
Experience: 10+ years of experience supporting C-suite executives, founders, or senior leadership teams, specifically within a high-growth startup environment.
Strategic Mindset: Proven track record of providing strategic executive support beyond traditional calendar management.
Judgment: Demonstrated ability to anticipate needs, exercise sound judgment, and independently solve problems.
Organization: Exceptional organizational skills with meticulous attention to detail and follow-through.
Communication: Strong interpersonal skills with the ability to build trust and credibility across all levels of an organization.
Adaptability: Comfortable operating with ambiguity and adapting quickly in a dynamic environment.
Technical Proficiency: Expert user of Google Workspace, Slack, and modern business productivity tools.
Education: A highly educated background preferred, with a focus on supporting startups.
Exceptional organization, time management, and attention to detail.
Strong interpersonal and communication skills to build rapport across teams and with external partners.
Ability to multitask in a fast-paced environment with shifting priorities.
Proficiency in Google Workspace, Slack, and expense reporting tools.
Discreet, proactive, and adaptable with a problem-solving mindset.
Experience in project management and event coordination is a plus.
Location: Hybrid schedule based in San Francisco, CA (3–4 days onsite per week).
Sesame is committed to a workplace where everyone feels valued, respected, and empowered. We welcome all qualified applicants, embracing diversity in race, gender, identity, orientation, ability, and more. We provide reasonable accommodations for applicants with disabilities. Contact careers@sesame.com for assistance.
Full-time Employee Benefits:
401 (k) max employer match: 3.5% of compensation
100% employer-paid health, vision, and dental benefits for you and your dependents
Unlimited PTO and sick time
Flexible spending account with employer matching up to $1,650/year (medical FSA)
Guardian Employee Assistance Program (EAP)
Opportunity to share in the company's success with competitive stock options
Benefits do not apply to contingent/contract workers.
About Administrative
The Administrative area is responsible for ensuring the efficient functioning of all organizational operations. Administrative professionals manage processes, human resources, procurement, and facility management.
Key skills include process management, Office 365, administrative ERPs, compliance, and people management. Knowledge of automation and AI tools is becoming increasingly relevant.
The digitization of administrative processes has created new opportunities for professionals who master technology and management.
Discover Other Areas
Understand the scope of work, key skills, and tools used in different career areas.
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Key skills include data modeling (star schema, snowflake), ETL (extraction, transformation, loading), advanced SQL, BI tools (Power BI, Tableau, Looker), data warehousing, KPIs, and business metrics analysis (MRR, churn, cohort). Knowledge of dbt, Airflow, and data pipelines is a differentiator.
BI professionals in technology companies are highly valued, especially those who master data visualization, analytics engineering, and can translate complex data into actionable insights for the business. The field offers opportunities from BI analyst to head of data, with a focus on data-driven decision making.
About Agile
The Agile and Digital Transformation area is fundamental for organizations seeking efficiency and rapid adaptation. Agile professionals facilitate processes, eliminate bottlenecks, and promote a culture of continuous improvement.
Key certifications include CSM, PSM, SAFe, ICP, and Kanban. Knowledge of Scrum, Kanban, XP, and agile frameworks is essential, as are leadership and facilitation soft skills.
Senior Agile coaches and Scrum Masters are highly valued, especially in technology companies that adopt agile methodologies at scale.
About Project Manager
The Project Manager is the professional responsible for planning, executing, and controlling projects end-to-end, ensuring they are delivered on time, within budget, and with the expected quality. With the growing complexity of businesses, project management professionals are fundamental to organizational success.
Key skills include planning and scheduling, scope, cost, risk, quality, and resource management, stakeholder communication, cross-functional team leadership, and use of agile and traditional methodologies. Certifications like PMP, PRINCE2, and Six Sigma are important differentiators.
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About Branding
Branding is the area responsible for building, managing, and strengthening a brand's identity and market value. Branding professionals create strategies that define how the brand is perceived by the public, from the logo to the complete customer experience.
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About Product Owner
The Product Owner (PO) is the professional responsible for maximizing the value of the product delivered by the development team. They act as the voice of the customer and stakeholders, managing and prioritizing the product backlog, defining clear user stories, and ensuring the team works on the most valuable items for the business.
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Product Owners are highly sought-after professionals in the technology market, working collaboratively with Scrum Masters, Product Managers, and engineering teams to drive agility and continuous value delivery.