Sr. Workplace Coordinator
perplexity
OnSite
New York City
Uncategorized
Job Score
70 pts
On-site model (+70)
The Workplace team powers and connects the workday for all Perplexity employees across our global offices.
We are hospitality and experience-driven at the core. We are made up of People people, meaning that we love supporting each other and all of the People in our workplace. We take on the good and the bad with optimism and with a positive, kind approach to solving problems, dealing with the obstacles handed to us, and proactively creating good around us. We think about each moment through the lens of our colleagues (our customers) so that we can create thoughtful and memorable experiences no matter what task we have at hand.
Our New York City office of approximately 100 seats is located in Union Square. The NYC Sr. Workplace Coordinator will be a part of the global Workplace team, and will be responsible for all office operational, coordination, and administrative tasks while cultivating a beautiful, positive, and productive workplace.
What You’ll Do
Keep the NYC office running with respect to the day to day reception, operations, vendor relationships and associated services, employee health & safety compliance, and facility maintenance all while creating a clean, polished, and positive environment for all to enjoy
Open/close the office daily (8:30am - 5:00pm) + be there at times when no one else is for special projects, maintenance or moves.
Support team mail and packaging assistance including accepting deliveries of small packages - triage, distribute, keeping it all organized
Manage inventory and order all office and kitchen supplies while tracking spend and working within the office budget. Remotely help with office and kitchen supply ordering for small neighboring offices.
Keep the office tidy, clean, organized and looking polished each and every hour of the day
Create a wonderful workplace experience and environment for employees, visitors, recruits, customers and vendors alike
Produce thoughtful and inclusive office experiences and events, collaborating with the Workplace team so there is consistency with other office locations and the global strategy
Organize, monitor, and communicate facility and building safety preparedness to employees
Build relationships with external parties (contractors, suppliers, etc.) and with building management, maintenance, and cleaning staff, including quality control, vendor accountability, and delivering feedback
Organize internal and external lunches, meetings, team-building events, and offsites ensuring proper preparation of all logistical pieces.
Assist with coordinating and being the on-site contact for design and construction projects
Assist with answering workplace tickets in a kind and timely manner
Assist with ad-hoc projects when time allows
Contribute in ways beyond this high level overview of the role’s responsibilities
What You Bring
3-5 years of experience working in facilities, workplace operations, office administration, or hospitality fields
Proficiency with G-Suite Products or the ability to learn software quickly
Excellent organization, planning and prioritization skills
Exceptionally strong ownership and can-do attitude with an operational mindset
Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and are receptive to feedback...all while maintaining a high degree of professionalism and confidentiality
Genuine passion for supporting others and a contagiously positive attitude
The capability to anticipate others' needs and act with patience, kindness, and firmness
An eye for detail with regards to all things from process to projects to space to events
The ability to maintain a professional and kind game face even when things aren’t going as planned or desired; a propensity for problem solving quickly and quietly
A solid sense of self awareness and the desire for feedback to adapt and grow
What did you think of this job?
Loading comments...
Discover Other Areas
Understand the scope of work, key skills, and tools used in different career areas.
About Administrative
The Administrative area is responsible for ensuring the efficient functioning of all organizational operations. Administrative professionals manage processes, human resources, procurement, and facility management.
Key skills include process management, Office 365, administrative ERPs, compliance, and people management. Knowledge of automation and AI tools is becoming increasingly relevant.
The digitization of administrative processes has created new opportunities for professionals who master technology and management.
About Scrum Master
The Scrum Master is the professional responsible for facilitating the adoption of Scrum and agile practices within development teams. They act as servant leaders, removing impediments, promoting continuous improvement, and ensuring Scrum events and ceremonies happen in the best possible way.
Key skills include event facilitation (sprint planning, daily, review, retrospective), backlog management, team coaching, conflict resolution, and agile metrics (velocity, burndown, cycle time). Knowledge of Jira, Trello, Azure DevOps, and frameworks like Kanban, XP, and SAFe is a differentiator.
Scrum Masters in technology companies are highly valued, especially those who can promote team autonomy, create psychologically safe environments, and lead agile transformations at scale. The field offers opportunities from junior scrum master to agile coach, head of agile, and director of agile transformation.
About Photography
The Photography area encompasses the capture, editing, and processing of static images for commercial, advertising, editorial, or artistic purposes. Professionals in this field master lighting techniques, visual composition, camera and lens operation, as well as the use of specialized editing and post-processing software such as Adobe Photoshop and Lightroom.
About IT Governance
IT Governance is the area responsible for ensuring that information technology resources are used strategically, efficiently, and in compliance with standards and regulations. IT governance professionals ensure that technology supports business objectives in a secure and reliable manner.
Key skills include IT service management (ITIL), IT audit and compliance, risk management, business continuity, disaster recovery, metrics and indicators (SLAs, KPIs), and strategic alignment between IT and business. Frameworks like COBIT, ITIL, ISO 27001, and compliance standards are essential.
IT Governance professionals in technology companies are highly valued, especially those who master ITSM, IT audit, and risk management. The field offers opportunities from governance analyst to CIO/CTO, with a focus on efficiency, compliance, security, and business value.
About Social Media
The Social Media area is one of the most dynamic and constantly evolving fields in digital marketing. Social media professionals are responsible for creating, managing, and optimizing brand presence on digital platforms, building engagement and community with the target audience.
Key skills include social media management (Instagram, TikTok, LinkedIn, Facebook, YouTube), social media content creation, community management, paid social media (Meta Ads, LinkedIn Ads, TikTok Ads), metrics analysis, and strategic planning. Tools like Hootsuite, Sprout Social, Buffer, Later, and analytics platforms are essential.
Social media professionals in technology companies are highly valued, especially those who master paid social, social media analytics, and content strategies for different platforms. The field offers opportunities from analyst to head of social media, with a focus on growth, engagement, and return on investment.
Comments 0